People
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The People View presents information for a person including personal statistics and details about current and previous arrests, aliases, owned automobiles, personal references, life insurance policies, family details, stocks and bonds, income sources, personal property, bank accounts, real property, and related bonds, indemnitors, prospects, and phone logs.
To work with people, click the People button under People in the BARS Navigator. The People Search page opens with a list of active people appearing at the bottom of the Search Frame. Clicking on one of these records causes that record to appear in the Focus Frame. To create a new people record, click Insert New Person in the Search Frame. To edit the existing record, click Edit in the Focus Frame.
When in the standard view of the People pages, the status of the person is displayed. The information in the Fields section below is displayed.
Information that may require
multiple records, such as Family members, References, Automobiles, Bank
Accounts, etc., are referred to as Related Records. If you are trying to
edit or insert a person's Related Records (with the exception of
Address History records), Cancel this operation and return to the
Defendant View page. To insert a new Related Record, select the item
from the INSERT drop down list at the top of the People View
page or click Insert New item in the header of the appropriate
Related Record list.
To edit any existing Related Record (with the exception of Address
History records), locate the appropriate record, click its link to open its
View page and then click EDIT. To create a history of defendant
addresses, move down to the Personal section, click on the Copy to Last
Address link located above the Home address fields. This copies the current
address to the Last Address and creates an Address History record.
Refer to the User Interface section for the use of these buttons.
The following briefly describes the use of each of the additional buttons.
| Print Agreement | Prints agreement. |
| Copy Record | Copies all the data from the currently selected record and creates a new defendant record. It returns a page confirming the action, providing the new defendant ID and offers the opportunity to either View the New Defendant record or Edit the Record. |
| Defendant Summary | Displays the summary information for the defendant in the Related Records frame on the right. |
| All Defendants |
Returns a list of all defendants in the database, regardless of status. |
|
Active Defendants |
Returns a list of all defendants with the status Active. |
|
Defendant ID contains |
Requests the Defendant ID. |
|
Defendants for an Agent |
Requests the Agent ID. |
|
Defendants for a Case |
Requests the Case Number. |
| Defendant’s Last Name | Requests the Defendant's Last Name and returns a list of all defendants having that name. |
| Defendant’s Last Name Contains | Requests the a portion of the Defendant's Last Name and returns a list of all defendants having that that string in their name. |
| Defendant’s Drivers License | Requests the driver's license and state. |
|
Defendant’s SSN |
Requests the defendant's social security number. |
|
Defendant’s Date of Birth |
Requests the date of birth. |
| Outstanding Check-Ins | Requests the a cut-off date and returns a list of all defendants that do not have a "Check-in" Phone Call record since that date. |
| Person ID | BARS
will automatically assign this value if it is not entered on the Insert
Person page.
This must be a unique number. If you would like to assign your own ID's a suggested naming convention is as follows. Assign the defendant ID by combining the Account ID, last name, first initial, middle initial and date. For example:
|
| Name |
Defendant name |
| Home Address | Self explanatory |
| Home Phone | Self explanatory |
| Mobile Phone | Cell or car phone |
| Fax Phone | Self explanatory |
| Self explanatory | |
| Pager | Self explanatory |
| Work Phone | Self explanatory |
| DOB | Date of birth |
| Gender | Self explanatory |
| Social Security Number | Self explanatory |
| Agent ID | Who wrote the bond? |
| Agency ID | Which agency wrote the bond? |
| Prospect ID | Related prospect record if there is one. |
| Salutation | Nickname or the way the defendant is addressed after Dear in a letter. |
| MrMs | Self explanatory |
| AKA | Other names the defendant has been known as. A complete list can be constructed using defendant Alias records. |
| Race | Self explanatory |
| Nationality | Citizen of what country? |
| Height | Self explanatory |
| Weight | Self explanatory |
| Eye Color | Self explanatory |
| Hair Color | Self explanatory |
| Glasses | Yes or No |
| Complexion | Self explanatory |
| Face Hair | Describe it |
| Characteristics | Special ways to recognize the defendant. |
| Scar/Tatoos | Describe |
| Mailing Address | Self explanatory |
| Own Rent | Does the defendant own or rent his living quarters? |
| How long in the city? | Self explanatory |
| Time at current address | Self explanatory |
| Last address | Self explanatory |
| Time at last address | Self explanatory |
| Business/Occupation | Self explanatory |
| Employer | Self explanatory |
| Employer Phone | Self explanatory |
| Employer Contact | Self explanatory |
| Employer Contact Phone | Self explanatory |
| Position | Self explanatory |
| How long? | Working for this employer how long? |
| Work Address | Self explanatory |
| Salary | Self explanatory |
| Current Charges | What was the defendant arrested for? |
| Bond Amount | Self explanatory |
| Case Number | Self explanatory |
| Booking Number | Self explanatory |
| Court | Self explanatory |
| Arrest Date | Self explanatory |
| Jail | Self explanatory |
| Attorney | Self explanatory |
| Attorney Firm | Self explanatory |
| Attorney Address | Self explanatory |
| Attorney Phone | Self explanatory |
| Appearance Date/Time | When is the defendant next due to appear in court? |
| Photo/Fingerprint | Has the defendant been photographed and fingerprinted? |
| Bonded Before Yes/No | Has the defendant been released on a bail bond before? |
| Bonded Before By | Who wrote the bond? |
| Bonded Before Details | Further describe |
| Bad Bond? | Self explanatory |
| Bonded Now By | Who wrote the bond? |
| Bonded Now Details | Further describe |
| Drivers License Number | Self explanatory |
| Drivers License State | Self explanatory |
| Place of Birth | Self explanatory |
| Draft Registration No. | Self explanatory |
| Draft Board No. | Self explanatory |
| Draft Place | Self explanatory |
| Classification | Draft classification |
| Union or Service Organization | Self explanation |
| Union or Service Organization Where | Self explanatory |
| Marital Status | Single, married, or divorced |
| Spouse's Name | The full name of the defendant's spouse |
| Married Where | Self explanatory |
| Married Date | Self explanatory |
| Divorced | Yes or No |
| Divorce Date | Self explanatory |
| How did you hear about us? | Did they see an advertisement? Word of mouth? |
| Ad Code | The agency may have a way of tracking the response to advertisements. Record it here. |
| Note | Freeform note field. |
| Status | Active or Inactive |
Once all information has been entered, choose a bond from the Inventory list, then click the Go button. The opens the bond record mode with the defendant information already entered in the Focus Frame.
Each related record type also has a button for inserting a new record of that type, i.e., there are related records of the type Negotiator. There is also a button Insert New Negotiator which opens a new page in the focus frame fir adding a new negotiator.
| Bond/Powers |
Bond/Powers written for the person |
| Indemnitors |
Indemnitors securing bonds on behalf of the person |
| Negotiator | The person who negotiated the terms of the bond with the agent. This record is entered from the bond page and is shown here for informational purposes only. |
| Aliases | Other names the personhas been known by. |
| Arrest History | Self explanatory |
| Automobiles | Automobiles owned by the person. |
| Contact | The person who supplied the information used to write this bond. |
| References |
Personal references for the person. |
| Life Insurance | Life insurance policies owned by the person. |
| Family |
Details about the members of the person's family. |
| Stocks & Bonds |
Stock, bond, etc. owned by the person. |
| Income Source | Sources of income for the person. |
| Personal Property |
Personal property owned by the person. |
| Bank Account |
Bank accounts in the person's name. |
| Real Property |
Real property (real estate) owned by the person. |
| Phone Log | Phone Calls relating to the person. |
| Other Assets | Other assets of the person. |
| Other Liabilities | Other liabilities of the person. |
Clicking either of these links will open the related record in the Related Records frame.
Following is a list of related child records and their associated fields. To access a particular record, click on the link. To insert a new record, click the Insert New (Record Type.)
| Bond Negotiator | Back to related records |
| First Name | Self explanatory |
| Last Name | Self explanatory |
| Address 1 | Address line 1 |
| Address 2 | Address line 2 |
| City | Self explanatory |
| ST | Self explanatory |
| Zip | Self explanatory |
| Relationship | What is the negotiator's relationship to the defendant? |
| Date Received | Date the information was received from the negotiator by the agent. |
| Receiving Agent | The agent who took the information from the negotiator. |
| How was the data received? | On the phone, in person, etc. |
| Aliases | Back to related records |
| First Name | Self explanatory |
| Last Name | Self explanatory |
| Salutation | Nickname or the name appearing after Dear in a letter |
| MrMs | Self explanatory |
| Note | Freeform note field |
| Arrest History | Back to related records |
| Arrest Date | Self explanatory |
| Charges | Self explanatory |
| Court | Self explanatory |
| Case Number | Self explanatory |
| Criminal Number | Or booking number |
| Jail | Self explanatory |
| State | Self explanatory |
| Note | Freeform note field |
| Automobiles |
Back to related records |
| Make
|
Ford, Chevrolet, Mercedes |
| Year
|
Self explanatory |
| Type |
Mustang, Corvette, 500SL |
| Finance Company | Self explanatory |
| License Number | Self explanatory |
| Motor
Number |
Vehicle identification number |
| Value | Self explanatory |
| Balance Owing | Self explanatory |
| Registered
Owner |
Self explanatory |
| Legal Owner | Self explanatory |
| Note
|
Freeform note field |
| Bond Contact | Back to related records |
| First Name | Self explanatory |
| Last Name | Self explanatory |
| Address 1 | Address line 1 |
| Address 2 | Address line 2 |
| City | Self explanatory |
| ST | Self explanatory |
| Zip | Self explanatory |
| Relationship | What is the contact's relationship with the defendant? |
| Date Received | When was the information received from the contact? |
| Receiving Agent | Who was the agent who took the information? |
| How was the data received? | On the phone, in person, etc. |
| References | Back to related records |
| First Name | Self explanatory |
| Last Name | Self explanatory |
| Address 1 | Address line 1 |
| Address 2 | Address line 2 |
| City | Self explanatory |
| ST | Self explanatory |
| Zip | Self explanatory |
| Home Phone | Self explanatory |
| Office Phone | Self explanatory |
| Fax Phone | Self explanatory |
| Mobile Phone | Self explanatory |
| Pager | Self explanatory |
| Self explanatory | |
| Relationship | Self explanatory |
| Note | Freeform note field |
| Life Insurance | Back to related records |
| Insurance
Company |
The name of the insurance company underwriting the policy. |
| Policy Number | Self explanatory |
| Policy
Type |
Self explanatory |
| Face Value | Self explanatory |
| Cash Value | Self explanatory |
| Family | Back to related records |
| First Name | Self explanatory |
| Last Name | Self explanatory |
| Address 1 | Address line 1 |
| Address 2 | Address line 2 |
| City | Self explanatory |
| ST | Self explanatory |
| Zip | Self explanatory |
| Home Phone | Self explanatory |
| Office Phone | Self explanatory |
| Fax Phone | Self explanatory |
| Mobile Phone | Self explanatory |
| Pager | Self explanatory |
| Self explanatory | |
| Relationship | Self explanatory |
| Age | Self explanatory |
| School | Name and location of school, if they are a student |
| Note | Freeform note field |
| Stocks & Bonds | Back to related records |
| Name
|
Formal name of the security |
| Ticker Symbol | The trading symbol |
| Quantity | Self explanatory |
| Unit
Value |
Price per share, etc. |
| Total Value | Quantity times unit value |
| Location | Where is the security physically located? |
| Note
|
Freeform note field |
| Income Source | Back to related records |
| Type | Salary, interest, dividends, etc. |
| Name | What do you call this income source in conversation? |
| Description | Describe it |
| Yearly Amount | Self explanatory |
| Note | Freeform note field |
| Bank
Account |
Back to related records |
| Bank Name | Name and branch of the bank |
| Account Name | What name is on the account? |
| Account Number | Self explanatory |
| Type
|
Check, savings, etc. |
| Current
Balance |
Self explanatory |
| Average Balance | Self explanatory |
|
ABA
Number |
Bank code |
| Contact
|
Self explanatory |
| Contact
Title |
Self explanatory |
| Phone
|
Self explanatory |
| FAX
Phone |
Self explanatory |
| Address
1 |
Bank address line 1 |
| Address 2 | Bank address line 2 |
| City
|
Self explanatory |
| ST
|
Self explanatory |
| Zip
|
Self explanatory |
| How Checks are Signed | Self explanatory |
| Note
|
Freeform note field |
| Status
|
Active or Inactive |
| Real Property | Back to related records |
| Name
|
What do you call the property when speaking about it? |
| Street
Address 1 |
Physical address of property |
|
Street
Address 2 |
Physical address of property |
| City
|
Physical address of property |
| ST
|
Physical address of property |
| Zip
|
Physical address of property |
| County
|
Physical address of property |
| APN
Number |
Part of legal description |
| Lot
|
Part of legal description |
| Block
|
Part of legal description |
| Tract
|
Part of legal description |
| Map
Book |
Part of legal description |
| Map
Book Page |
Part of legal description |
| Legal
Description |
Freeform legal description. This is a long field. |
| Property
Type |
House, commercial building, etc. |
| Property Homesteaded? | Yes or No |
| Taxed
Value |
Self explanatory |
|
Appraised Value |
Self explanatory |
| Encumbrance
Amount |
How much is owed on the property? |
| Owner
of Record |
Self explanatory |
| Note
|
Freeform note field |
| Personal
Property |
Back to related records |
| Name
|
What do you call this property when you speak of it? |
| Description
|
Describe it |
| Location
|
Where is it physically located? |
| Value
|
Self explanatory |
| Note
|
Freeform note field |
| Other
Assets |
Back to related records |
| Type
|
Classify the asset |
| Description | Describe it |
| Location
|
Where is it physically located? |
| Value
|
Self explanatory |
| Balance
Due |
Self explanatory |
| Note
|
Freeform note field |
| Other
Liabilities |
Back to related records |
| Type
|
Classify the liability |
| Creditor
|
Who is owed? |
| Description
|
Describe it |
| Amount Due | How much is owed? |
| Note
|
Freeform note field |