Employees
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The Employee View presents information regarding each employee, their review dates, last salary increase, etc. It is intended as a simple human resource module.
The Employee Window opens with a list of all active employees appearing at the bottom of the Search Frame. Clicking on one of these records causes that bond to appear in the focus frame. To create a new employee record, click Insert New Record in the Search Frame. To edit the existing record, click Edit in the Focus Frame. Note that in order for an employee to use BARS, they must have a User record set up as well as an employee record.
Refer to the User Interface section for the use of these buttons.
| All Employees | Presents a list of all individuals who are now or ever have been an employee. It is necessary to change the status of an employee from Active to Inactive when they leave the agency. |
| Active Employees | Presents a list of only those employees currently active. |
Fields - Go to - Buttons - Search - Fields - Top
| Employee ID | The unique identifier used by BARS. Suggested ID scheme: BARSAccountID,LastName,FirstInitial,MiddleInitial. Example: James Blue Dean for account 0000 = 0000DeanJB. |
| Name | Self explanatory |
| Home Address | Self explanatory |
| Home Phone | Self explanatory |
| Mobile Phone | Self explanatory |
| Self explanatory | |
| Pager | Self explanatory |
| DOB | Date of birth |
| Social Security Number | Self explanatory |
| Agent ID | If this is an agent, include their BARS ID here. |
| Agency ID | Which agency does this employee work for? |
| Salutation | Nickname or what appears after the Dear in a letter. |
| MrMs | Self explanatory |
| Work Location | Where do they work? |
| Emergency | Who should be contacted in case of emergency? |
| Family | Details about the employee's family. |
| Start Date | When did they start work here? |
| Finish Date | When did they leave the company? |
| Title | Self explanatory |
| Company Phone Extension | Self explanatory |
| Date of Last Increase | Last time the employee was given a pay raise. |
| Amount Last Increase | How much was the last pay increase? |
| SSN Verification Date | When was their Social Security Number verified? This should happen at the time of employment. |
| Employee Handbook Date | When was the employee given a copy of the employee handbook? |
| W4 Date | When did the employee sign their W4 form? |
| I9 Date | When did the employee sign their I9 form? |
| Marital Status | Self explanatory |
| Exemptions | How many exemptions is the employee claiming for payroll? |
| ADP Number | If a payroll service is used, this is where you put the ID used for this employee. |
| Hourly Rate | Self explanatory |
| Salary Last Year | Self explanatory |
| Current Salary | Self explanatory |
| Christmas Bonus Last Year | Self explanatory |
| Christmas Bonus This Year | Self explanatory |
| Other Bonus Last Year | Self explanatory |
| Other Bonus This Year | Self explanatory |
| Last Review Date | When did the employee last have a review with their boss? |
| Next Review Date | When is the next review due? |
| Sub-Contractor? | Is this a sub-contractor? |
| Status | Active or Inactive |