Bonds/Powers
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Quick Write. The easiest and fastest way to write a bond/power and to capture the minimum relevant data is through Quick Write. This is accessed directly from the Navigation menu.
General Agents may choose to record bond/power records through the Batch Input Process.
The following processes are all started with a Bond/Power record.
| Exonerate a Bond/Power | |
| Post a Bond/Power | Motions |
| Posting a Transfer Bond | Record a Forfeiture |
| Inserting a Transfer Bond into inventory | Collateral |
| Reassign Inventory within a BARS account | Rewriting a Bond/Power |
The Bond/Power Window opens with a list of current inventory (Bond/Powers) appearing at the bottom of the Search Frame Clicking on one of these Bond/Powers causes that Bond/Power to appear in the focus frame. To create a new Bond/Power record, click Insert New Record in the Search Frame. To edit the existing record, click Edit in the Focus Frame.
When in the standard view of the Bond/Power pages, the status of the bond/power is displayed.
Refer to the User Interface section for the use of these buttons.
Bond/Power Searches - Go to - Buttons - Search - Print - Fields - Status - Related Records - Top
Refer to the User Interface for an understanding of the Search Function.
The following searches are available in the Bond/Power drop down Search Menu. .
| Active Bonds for an Agent | Requests Agent ID. |
| Bonds for an Insurance Company | Requests the Insurance Company ID. |
| Bonds Written for a Period | Requests the From and To Dates. |
| Bonds Reported for a Period | Requests the From and To Dates. |
| Bonds Issued for a Period | Requests the From and To Dates. |
| Big Bonds List | Returns a list of all bonds $25,000 or greater |
| Current Bond Inventory | Returns a list of all bonds currently held in inventory. |
| Inventory for Date Received | Requests the date the bonds/powers were received. |
| Bonds with a Balance Due | Returns a list of all bonds with a balance outstanding. |
| Bonds for a Case | Requests the Case ID. |
| Bonds for a Bond Number | Requests the Bond ID. |
Rewriting a Bond/Power - Go to - Buttons - Search - Print - Fields - Status - Related Records - Top
First, write/post the new Bond/Power in the usual way. Next, go to the old (original) Bond/Power and select Rewrite Calculator from the Do menu at the top of the View page. The detailed instructions for using the Calculator will appear in the Relations Frame.
If multiple bonds are being written to replace the original bond/power, write/post all of the replacement bonds/powers and then use the Rewrite calculator to re-allocate premiums from the original bond/Power. Again the Calculator is available in the Do menu on the Bond View page.
Print - Go to - Buttons - Search - Print - Fields - Status - Related Records - Top
| Print Page | Prints the current Bond/Power view page. This is the same as click the print button in the browser. |
| Print Disclosure | Prints the Bond/Power disclosure |
| Print Bail Bond App | Prints the bail bond application |
| Print Bond Cover Sheet | Prints the bond power cover sheet |
Fields - Go to - Buttons - Search - Print - Fields - Status - Related Records - Top
| Bond/Power ID | The bond/power number. |
| Defendant Name | The legal name of the defendant |
| Written
|
The date the bond/power is written. |
| Amount | The face amount of the bond/power. |
|
Status - Go to - Buttons - Search - Print - Fields - Status - Related Records - Top The status fields show the
current status of the Bond/Power. Status options are
Yes or No. They are set by actions taken elsewhere in the
system. To
edit the existing record, click Edit
in the Focus
Frame.
|
|
| Active? Bonds are active when they are written, but not yet exonerated or voided. |
Collateral
Rcvd? This is marked Yes when collateral has been received to secure the bond. |
| Written? This is marked Yes when the bond has been written or posted with a court. |
Collateral
Rtn? This is marked Yes when collateral has been returned to the indemnitor. |
| Reported? This is marked Yes when the bond has been reported to the surety as written. |
Forfeiture? Indicates that the bond is currently in forfeiture. |
| Exonerated? This is marked Yes when the bond has been exonerated. |
Held to
Answer? This is marked Yes when the defendant has been held to answer in superior court. |
| Complete? This is marked Yes when the bond is exonerated, voided, or a forfeiture has been paid. |
Superior
Court? This is marked when the current court is a superior court. |
| Transferred? This is marked Yes when the bond has been transferred from the agent it was issued to. |
Motion? This is marked Yes when a Motion has been written to request that a forfeiture be set aside. |
| Void? This is marked Yes when a bond is voided. |
Demand/Judge? This is marked Yes when a payment of a forfeiture has been demanded. |
| Sub-Bond/Rewrite? This is marked Yes when this is a replacement bond. |
Set Aside? This is marked Yes when a forfeiture has been set aside. |
| Multiple
Bonds? This is marked Yes when this bond is one of several used to cover one arrest. |
Forfeiture
Paid? This is marked Yes when a forfeiture has been paid. |
| Power
Printed? This will be used in future versions of BARS. |
Send
Checker? This is used to mark a bond to come up on a Send Checker report. |
|
Charges & Courts |
|
| Booking Name | Self explanatory |
| Booking Number | Self explanatory |
| Misdemeanor/Felony | Was this a misdemeanor or a felony offensive? |
| Charge | Self explanatory |
| 1st Appearance | The first time the defendant is due in court. |
| Next Appearance | The next time the defendant is due in court. |
| Current Court ID | Self explanatory |
| Current Court Type | Self explanatory |
| Current Court Name | Self explanatory |
| Court State | Self explanatory |
| Court Room | Self explanatory |
| Court Case | Self explanatory |
| Jail | Self explanatory |
|
Dates & Reporting |
|
| Issued | The date the Bond/Power was issued to the agent by the surety. |
| Written | The date the Bond/Power was written or posted. |
| Expires | The date the Bond/Power expires. |
| Premium Renewal | The date that another premium will due on the Bond/Power. |
| Execution Report Date | The date the Bond/Power was reported to the surety as written. |
| Execution Report Number | The number of the execution report sent to the surety. |
| Surety Report Date | The date the surety processes the execution report. Used by Associated, International, and Allegheny only. |
| Surety Report Number | The surety's report number. |
| Surety Reporting ID | The agent ID |
|
|
|
| Exoneration Date | Self explanatory |
| Exon Report Date | The date the Bond/Power was reported to the surety as exonerated. |
| Exon Info Via | How did you learn of the exoneration? |
| Exonerated By | Who entered the exoneration information? |
| Exon Entry Date | The date the exoneration information was entered. |
|
Miscellaneous Information |
|
| Linked Bond/Power Number | If this is a replacement Bond/Power, this field contains the number of the replaced Bond/Power. If this is the replaced Bond/Power, this field contains the number of the replacement Bond/Power. |
| Transfer Agent ID | The ID of the agent who originally held the Bond/Power. |
| Transfer Agent Name | The name of the agent who originally held the Bond/Power. |
| Limit | The maximum amount the Bond/Power can be written for. |
| Bond/Power Prefix | The prefix portion of the Bond/Power number. |
| Bond/Power Serial# | The serialized suffix portion of the Bond/Power number. |
| Defendant Premium | The Bond/Power amount times the defendant premium rate. This field is calculated by BARS. |
| Charged Defendant Premium | The amount actually charged to the defendant. |
| Expenses Total | The total of all expense records related to the bond. |
| Grand Total | The charged premium plus the expenses total. |
| Payment Total | The total of all payment records related to the bond. |
| Balance Due | The grand total less the payment total. |
| Commission | The amount paid to the agent who wrote the bond. |
| Commission Paid Date | The date the commission was paid. |
| Surety Contract ID | This identifies which surety contract record was used to calculate the amounts in the bond. |
| Surety ID | The identifier for the surety this bond is reported to. |
| Insurance Company ID | The Insurance Company underwriting the Bond/Power. |
| Surety Reporting ID | The identifier the surety uses to designate this contract agent. |
| Surety Premium Rate | Expressed as a fraction of the bond amount, this is the amount paid to the surety for the bond. Example: .013. |
| Surety Premium | The premium paid to the surety. |
| Policy Fee | The flat, additional charges applied to some bonds in California. |
| Reserve Account Calculated Amount | The bond amount times the reserve account percentage. |
| Reserve Account Amount Paid | The amount actually paid to the surety. |
| File# | For internal use. |
| Defendant ID | The unique identifier of the related defendant record. |
| Agency ID | The unique identifier of the related agency record. |
| Agency Name | The name of the agency writing the bond. |
| Agent ID | The unique identifier of the related agent record. |
| Agent Name | The name of the agent writing the bond. |
Related
Records - Go to - Buttons
- Search - Print - Fields
- Status - Related Records
- Top
| Notes | Freeform notes related to the Bond/Power. |
| Expenses | Premiums and other expenses charged against the "account" of the Bond/Power. |
| Collateral | Collateral received to secure the Bond/Power, including signatures. |
| Event Log | Records changes in status to the Bond/Power. All log entries are made by BARS and may only viewed by the user. |
| Bond Courts | This is a log of bond related courts. This includes the original court in which to appear, any subsequent courts that have been entered in the bond record, forfeiture record or motion record.. |
| Payments | Payment made for premiums and expenses for the Bond/Power. |
| Forfeitures | Forfeitures related to the bond. |
| Motions | Motion related to forfeitures for the bond. |
| Contact | The person who supplied the information used to write this bond. |
| Negotiator | The person who negotiated the terms of the bond with the agent. This record is entered from the bond page and is shown here for informational purposes only. |
Clicking either of these links will open the related record in the Related Records frame.
Following is a list of related child records and their associated fields. To access a particular record, click on the link. To insert a new record, click the Insert New (Record Type.)
| Notes | Back to related records |
| Bond/Power ID | Relates the note to the Bond/Power |
| Collateral | Relates the note to a collateral record |
| Forfeiture | Relates the note to a forfeiture record |
| Motion | Relates the note to a motion record |
| Note Type | Classify the note |
| Subject | A title for the note |
| Note | Freeform note field |
| Expenses | Back to related records |
| Bond/Power ID | Relates the expense to the Bond/Power |
| Related Collateral | If the expense is related to a collateral record, it is shown here. |
| Related Forfeiture | If the expense is related to a forfeiture record, it s displayed here. |
| Related Motion | If the expense is related to a motion record, it is displayed here. |
| Expense Type | Classify the expense |
| Invoice Date | Date on the vendor's invoice |
| Vendor | Who did you pay? |
| Vendor Invoice | Invoice number |
| Description | Describe what you paid for. |
| Amount | How much did you pay? |
| Date Vendor Paid | When did you pay the invoice? |
| Vendor Due Date | When is the invoice due to be paid? |
| Payment Receipt Date | When did you receive reimbursement? |
| Payment Receipt Number | Self explanatory |
| Note | Freeform note field |
| Status | What is the current status of the expense? |
| Event Log | Back to related records |
| Event Log ID | BARS identifier for the log entry |
| Bond/Power ID | Relates the log entry to the Bond/Power |
| Insert DateTime | The date and time the log entry was made |
| By Whom | The user who made the change to the Bond/Power record |
| Event | What changed in the Bond/Power record? |
| Details | Details of the data changed |
| Bond Courts | Back to related records |
| Bond ID | Relates the court log to the bond |
| Forfeiture | Relates the court log to a forfeiture record |
| Motion | Relates the court log to a motion |
| Court ID | BARS unique court identifier |
| Court Type | Municipal, Superior, Federal, etc. |
| Court State | Self explanatory |
| Court Name | Self explanatory |
| Court Room | Self explanatory |
| Court Case | Self explanatory |
| Payments | Back to related records |
| Bond/Power ID | Relates the payment to the Bond/Power |
| Payment Type | Check, Credit Card, etc. |
| Payer | Who paid you? |
| Date | Date of payment |
| Check Number | If it was a check |
| CC Type | Type of credit card taken. VISA, MC, AMEX, etc. |
| CC Number | Credit card number |
| CC Name | The name on the credit card |
| CC Expire Date | The expiration date on the credit card |
| Amount | How much were you paid? |
| Note | Freeform note field |
| Status | What is the current status of the payment? |
| Contact | Back to related records |
| First Name | Self explanatory |
| Last Name | Self explanatory |
| Address 1 | Address line 1 |
| Address 2 | Address line 2 |
| City | Self explanatory |
| ST | Self explanatory |
| Zip | Self explanatory |
| Relationship | What is the contact's relationship with the defendant? |
| Date Received | When was the information received from the contact? |
| Receiving Agent | Who was the agent who took the information? |
| How was the data received? | On the phone, in person, etc. |
| Negotiator | Back to related records |
| First Name | Self explanatory |
| Last Name | Self explanatory |
| Address 1 | Address line 1 |
| Address 2 | Address line 2 |
| City | Self explanatory |
| ST | Self explanatory |
| Zip | Self explanatory |
| Relationship | What is the negotiator's relationship to the defendant? |
| Date Received | Date the information was received from the negotiator by the agent. |
| Receiving Agent | The agent who took the information from the negotiator. |
| How was the data received? | On the phone, in person, etc. |